Privacy Policy

Effective Date: September 22, 2024

At FleetIQ, we take your privacy seriously. This Privacy Policy explains what information we collect, how we use it, and how we protect it. By using our services, you consent to the collection and use of your data as outlined in this policy.

1. Information We Collect

We collect the following personal and account-related information when you register an account or use our services:

  • Personal Information: Username, email address, first and last name, and password (securely stored).
  • Account Information: Pro and Enterprise subscription status, company ID (if applicable).
  • Company Data: Company name, company ownership information, and related data.
  • Car Data: VIN, make, model, year, license plate, and unit number (if applicable).
  • Mileage Records: Start and end mileage, trip purpose, and locations.
  • Maintenance Records: Service date, cost, odometer reading, and garage information.
  • Fuel Records: Fuel date, mileage, gallons, cost, and price per gallon.
  • Garage Information: Garage name, contact information (phone and address).
  • Inspection Records: Inspection date, VIN, license plate, odometer reading, and inspection results.
  • Roles and Permissions: Role names and permissions assigned within companies.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Account Management: To create, manage, and maintain user accounts.
  • Service Improvement: To enhance our services and provide a better user experience.
  • Security: To ensure the security of your account and prevent unauthorized access.
  • Communication: To communicate important account-related information, such as password resets and service notifications.
  • Company and Fleet Management: For organizing and managing company data, fleet vehicles, garages, and related records.
  • Compliance and Legal Obligations: To comply with legal obligations, including financial and operational regulations.

3. Data Security

We are committed to protecting your personal information. We use industry-standard security practices to ensure that your data is encrypted and stored securely. Passwords are hashed using modern cryptographic techniques and are never stored in plain text.

4. Data Retention

We retain your data for as long as your account is active or as needed to provide you with our services. In some cases, we may retain your data for legal or compliance reasons.

5. Sharing Your Information

We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties. We may share your information with third-party service providers who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential.

6. User Rights

You have the following rights regarding your data:

  • Access and Correction: You can access and update your account information at any time by logging into your account.
  • Data Deletion: You may request the deletion of your account and associated data by contacting us.
  • Portability: You can request an export of your data in a commonly used format.

7. Changes to this Privacy Policy

We may update this privacy policy from time to time to reflect changes to our practices or legal requirements. We will notify you of any significant changes by posting the new policy on this page and updating the effective date.

8. Contact Us

If you have any questions about this Privacy Policy, you can contact us at support@guardiandevelopment.net.